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The four best AI apps you need for work productivity

We’re usually instructed to “work smarter, not tougher,” however with solely so many hours in a day, making further time is important. For this, a slew of AI productivity tools, which streamline, automate, and optimize can be found proper now to assist with this workload.

Not solely can these nifty AI apps and instruments assist enhance productiveness by organizing schedules and duties higher, however they’ll additionally use machine learning to do a few of these time-consuming or repetitive duties that we frequently need to keep away from. A few of these chances are you’ll acknowledge, having been round for a while, whereas others have just lately joined the membership.

The best way to use AI apps for work productiveness

AI productiveness instruments are bit like having an MIT graduate assistant readily available who anticipates each want, automating varied mundane duties, organizing info, and even managing buyer communications by chatbots. The suitable AI software may even recommend edits, compose emails, and streamline customer service.

A graphic designer may use an AI software to routinely resize and format photos, decreasing many hours of guide labor. Virtual assistants (VA) do the boring job of organizing calendars, scheduling conferences, and crafting tailor-made to-do lists, even adapting its communication model to ship customized emails.

For these managing a number of social media accounts, VAs can assume the posting obligations, guaranteeing constant and well timed updates. Email management software program revolutionizes inbox interactions by prioritizing vital messages and filtering out spam or much less pressing emails. These instruments may be configured to type emails into folders based mostly on the sender or topic, simplifying the administration of a busy inbox.

AI analytics instruments take uncooked information from varied sources and rework it into detailed studies and visualizations. They are able to spot patterns and insights that nobody else notices. These instruments can improve challenge administration by monitoring job progress, predicting timelines, effectively allocating sources, and fostering collaboration to maintain initiatives on observe.

AI functions may also synchronize throughout completely different calendar methods, comparable to Outlook and Google Calendars, to handle appointments and conferences seamlessly. Content creation instruments increase their usefulness by producing quite a lot of content material, from partaking written items like weblog articles to fascinating visuals for social media platforms. These instruments will help assist content material creators in producing high-quality content material with minimal effort, reshaping the panorama of labor and productiveness.

What are a number of the greatest AI apps for work?

For these with a calendar filled with conferences, is amongst a number of instruments that may make it far simpler to transcribe conversations. OtterPilot is the software program’s assembly assistant that records audio, writes notes, routinely captures slides, and generates summaries.

Whereas it’s solely out there in English in the meanwhile, customers can get automated notes for Zoom, Google Meet, and Microsoft Groups. All notes are additionally searchable, and shareable. What’s extra, if Slack is a part of your workflow, it could possibly routinely share real-time updates with teammates within the communication platform, guaranteeing everyone seems to be within the loop.

One other cool characteristic is its integration with file internet hosting companies. When a video or audio file is added to the Otter app folder in Dropbox, it’s routinely transcribed and synced with Otter.

Throughout digital periods, Otter can file lecture slides and incorporate them into the notes, serving to college students recall particulars inside the full context. It may then create a abstract with out having to learn the whole transcript. It is a notably helpful software because it additionally hyperlinks to the assembly notes and creates an motion gadgets listing.

Otter may also generate follow-up emails, challenge standing updates, weblog posts, and way more.

The software is free for as much as 300 month-to-month transcription minutes, whereas paid plans begin at $18 per thirty days.


Notion has lengthy been a favourite challenge administration software with many employees, but it surely’s now built-in AI into the software. Notion AI can generate textual content, autofill databases, create concise summaries of pages, and assign motion gadgets based mostly on particular paperwork, serving as invaluable instruments for saving time.

Customers may also ask the chatbot questions, permitting it to deal with the duty of studying massive quantities of textual content and paperwork. From there, the AI will generate responses to any questions and hyperlink to the pages it used to compile the solutions. It’s value noting that this characteristic remains to be in beta.

AI options are priced at $10 per workspace per thirty days. Whereas Notion is free for particular person use, paid plans start at $10 month-to-month, not together with the price of AI.


Like a number of the others talked about, Grammarly is a well-established software, and it has integrated AI into its core companies. Recognized for effectively checking spelling, grammar, and conciseness, the platform is fairly good at on a regular basis writing.

A good way of utilizing the software is to have the Grammarly for Chrome extension turned on in order that the AI can work within the background to catch any errors made.

Apart from fundamental grammar help, the software can provide different extra superior help due to its integration of generative AI, which added options and shortcuts that may present shortcuts to day-to-day duties.

For instance, Grammarly can be utilized to create or rewrite textual content, present concepts, establish gaps in writing, change the tone of a textual content, generate fast replies, make outlines, and extra. Customers may also choose a voice, which incorporates choices for formality and tone, to assist compose messages for various platforms, comparable to LinkedIn or e-mail.

Nevertheless, typically it can underline random items of textual content, even when it’s right – which may be off-putting.

The free model will present fundamental grammar and spelling checks, whereas the $12 per thirty days plan contains superior checks and magnificence strategies.

When testing out, customers have the choice to give attention to work or keep energized. Based on the app, customers who pay attention for not less than two hours every week report 3 times fewer focus disruptions. The app then considers components comparable to neural impact degree, music complexity, preferrred genres, and actions. They offered a Lo-fi circadian rhythm tune to accompany our work, which made for a pleasing listening expertise.

Not like Spotify’s examine playlists,’s music is designed by a group of scientists and composers to assist customers focus. Based on the web site, the app’s practical music is created from the bottom as much as affect the mind and optimize efficiency.

The platform states that the music is examined with easy ‘video games’ utilized in psychology analysis to measure targeted consideration. The experiments embody a placebo model of the identical music with out know-how, permitting them to measure the distinction.

Whereas there’s a trial interval, it usually prices $9.99 per thirty days or $69.99 per 12 months.

AI apps might not have the ability to exchange work, however they’ll definitely make it simpler. It simply requires a while to discover ways to use them.

Featured picture: Canva

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